The ADS Rulebook is the basis for the sport of carriage driving. It was first published in 1975 and has been updated regularly, with 2020 marking the 28th Edition. The ADS Rule Change Process is Member Driven; each year the membership can submit a Rule Change Suggestion to be evaluated first by the committees and then by the membership for feedback prior to being voted on by the ADS Board of Directors. Lauren Reece chairs the Rulebook Committee, populated by the Technical Committee Chairs and the Licensed Officials Committee chair.
9.1.20 Member Comments COMPLETE
2020 RULE CHANGE PROCESS CALENDAR
All Rule Change Suggestions MUST be emailed to firstname.lastname@example.org
January-May Rule Change Suggestions are accepted from any member or committee. Submit Rule Change Suggestions to email@example.com Deadline May 31.
June 1-15 Rulebook Committee published red-line PDF compilation of RCSs by June 15 for tech committees to review.
June 15-July 1 Tech committees review and/or add to the RCS compilation, mark each with either Accepted, Accepted with Changes, or Not Accepted, by July 1 (Rulebook Committee develops a spreadsheet to track comments and actions). Tech committees submit their feedback to firstname.lastname@example.org by July 1.
July 1-Aug 1 The Rulebook Committee amends the RCS document to a Rule Change Proposals (RCPs) document, publishes it by August 1 via website for 30-day member comment period. All member comments come in via email to rulebook@. Rulebook Committee uses file sharing method to share member comments publicly during the comment period.
Aug 1-Sept 1 Member comments accepted by email ONLY to email@example.com
Sept 15 Rulebook Committee compiles member comments, send compiled comments to tech committees by Sept 15.
Sept 15-Oct 1 Tech committees have the opportunity to make changes to the RCPs by Oct 1.
Nov 1 Board receives report on adherence to process from Rulebook Committee at November BOD meeting, views redline RCPs in a Rulebook DRAFT, approves RCPs.
Dec 1 Approved RCPs are included in the 2021 Rulebook, with an effective date of Jan 1, 2021.
Rule Change Categories
Items 1-3 must be proposed as a Rule Change Suggestion (RS)
1. NEW – An entirely new rule or subject,
2. MODIFICATION – Changes to meaning or specifics of an existing rule,
3. CLARIFICATION – Clarifies the meaning by adding, changing or deleting words of existing rules but does not change the intent of the existing rule,
4. HOUSEKEEPING changes are subject to:
- Approval and documentation by the Rulebook Committee,
- Approval by relevant Technical Committees, but
- Are not subject to Member Comment or Approval by BOD.
Allowed Housekeeping changes are made:
- To correct a reference
- To correct an obvious typo
- To correct a misspelling or grammar usage
- To correct numbering or rule location
- To correct updates to already approved rule changes
- To follow Rulebook conventions (e.g., capitalizations, dashes)
- To reformat to present in clearer manner, no rewording (e.g., lists, tables, illustrations)
- To remove an obvious redundancy
5. EXTRAORDINARY RULE CHANGES (ERC)
- Extraordinary Rule Changes e.g. those changes to be made at variance to the established schedule, will be permitted only for FEI rule changes, safety, monetary, clarification, ethical and equine welfare reasons
- ERCs will be effective when published by ADS on its official website
- FEI Rules, applicable to ADS recognized competitions, are effective upon publication by the FEI
- All ER changes will be made at the discretion of the ADS Executive Committee using the following protocol:
Extraordinary Rule Change (ERC) Process
- Proposal – An ERC is proposed by the ADS technical committee or ADS Executive Committee with supporting rationale.
- Authorization – The applicable technical committee must authorize each ERC and forward it to the ADS Executive Committee and ADS Rulebook Committee.
- Approval – The ADS Executive Committee is responsible for confirming the ERC criteria (FEI rule change, safety, monetary, clarification, ethical or equine welfare) have been satisfied.
- Posting – ADS Rulebook Committee will post the changes and show changes in a clean copy online Rulebook.
- The changes will display the date of the ADS Executive Committee’s approval.
- Effective Date– An ERC is effective when published on the ADS website.
- The file reference shall retain the original approval date for the remainder of the year.